The team relies on support and involvement from 100% of families to ensure a successful season. Each family is required to have a volunteer representative during one half of each meet in which their swimmer participates. This includes home and away meets. (In fact, our meets run smoothly because, in the case of many families, two volunteers work during the meets.) In addition, parents are needed to serve on committees that work on things outside of the meets.

  • Families must also be available to help with clean-up during one home meet. Clean-up involves putting away all of the equipment used during the meet and returning the pool deck to its normal, recreational use.

  • All families are asked to complete the online timer test through the SAIL website so that they are prepared to serve as back-up timers during meets, if needed.

Volunteer Opportunities During Meets

Each family is required to work half of each meet

  • Clerk of Course*: Organize swimmers in order for events.
  • Computer*: Maintain computer listing of swimmers, input swimmer events, print final heat sheet.
  • Concessions: Prepare and sell food and drinks at home meets.
  • Hospitality: Serve water to coaches, officials, and volunteers.
  • Ribbons*: Place labels on ribbons for each event and place in file.
  • Runners*: Gather information from timers for records.
  • Tent Parents: Promote positive attitude in the tent area, assist swimmers to arrive to Clerk of Course on time for events.
  • Timers*: Operate a manual device to time events; record the time.

*Requires certification/training (this is a SAIL requirement)


  • Referee*: Exercise full authority over all officials at a swim meet. Assign and instruct officials and decide all questions relating to the actual conduct of the meet.
  • Starter*: Direct swimmers to step on the blocks, instruct them as to the stroke and distance to be swam, direct them to “take your mark”, and give the signal to start.
  • Stroke and Turn Judges*: Ensure that the rules related to the strokes designated for the event are being observed, ensure that turns and finishes are legal. If necessary, disqualify swimmers.
  • Records*: Maintain/record the swimmers’ times and finish order.

*Requires certification/training (this is a SAIL requirement)



All SAIL officials must be re-certified each year: Referee, Stroke & Turn Judges, Starters, Head Timer, Clerk of Course Chair, Records/Ribbons, and Software Chairs must attend appropriate SAIL-conducted sessions. Refer to the education section of the SAIL website for a schedule of the sessions: swimsail.org.

Additional Volunteer Opportunities

  • Awards: Order various awards for Awards night held at the end of the season.
  • Attire: Order and sell team gear or spirit items. The volunteer has no affiliation with the vendor and does not benefit financially.
  • Banquet: Plan and coordinate end-of-season awards banquet, usually held the week of Championships and Classics.
  • Guppy Parent: Liaison to parents of Guppies, coordinate and facilitate guppy spirit activities.
  • Pasta Pump Up: Plan and coordinate the celebration pasta dinner during the week of Divisionals.
  • Spirit: Plan and carry out parties and spirit-building activities.
  • Set Up: On home meet mornings, assist with preparing the pool and making it “meet ready”.
  • Sponsorship: Manage program to sell swim team sponsorships.
  • Volunteer Coordination: Assist with the coordination of volunteers for each                                                                                                       committee chair.